An Australian Notary Public is a public officer, usually a practicing solicitor or attorney appointed for life by a State or Territory Supreme Court, or by an English Archbishop in the case of Queensland, and given statutory powers to witness documents, administer oaths, and perform other wide-ranging and useful administrative functions of a national and international nature. Notarisation is usually the first stage of any internationally recognised certification process.
Australian public, company, commercial or educational documents, including documents witnessed, certified and sealed by an Australian Notary Public, when affixed or attached with an Apostille Certificate issued by the Australian Government, will automatically be accepted for legal use as a notarized document or certified copy in foreign countries that are signatories to The Hague Convention. Countries which are not signatories to The Hague Convention, use an Embassy or Consular legalisation system rather than Apostille.
Authentication of a document is the same as that of an Apostille (documents witnessed, certified and sealed by an Australian Notary Public), however the Australian Department of Foreign Affairs and Trade (DFAT) will certify the document for use in countries which are not signatories to The Hague Convention. In this certification process, the term Apostille is not used. Authentication of a document is completed prior to certification by an Embassy or Consulate of a foreign nation in Australia.
The embassy of a foreign nation in Australia will usually require that the document has been Authenticated (or legalised) by the Australian Department of Foreign Affairs & Trade (DFAT), which often requires initial certification by an Australian Notary Public. Whilst similar to the Apostille service from the same government department, Authentication of a document is specifically related to the requirements of the foreign embassy where the final certification will take place.
As an Australian Securities and Investments Commission Registered Agent, we can source documents in relation to Australian companies directly from ASIC or via an authorised information broker. Such documents may then be reviewed and declared as true and correct under a cover letter, which is then Notarised by an Australian Notary Public. The document may then be further Apostille'd or Authenticated for international use.
Due to the various requirements of our local an international clients, we do not advertise set fees as we must first learn your requirements and confirm which service is required. Foreign Embassies in Australia also have a wide range of fees for different document types, making this a service for which you must be certain of what is required. Please let us know how we may assist you.